Citizenship and immigration services uscis form i9 omb no. Form i9 completion instructions for notary or authorized representative arizona state university is asking you to act as our authorized representative to examine the identity and employment authorization documents for our new employee. Jul 17, 2017 instructions for how to download form i 9 are available on the form i 9 page. Be sure that you bring the required documents as listed on page 3 of the i9 form. Employers may continue using the 2016 form until sept. Eastern to discuss the revised form i9, employment eligibility verification pdf, 727 kb. We are not lawyers, and dont give legal advice, so always check with your own attorneys, advisors, or document recipients if you have unanswered questions about notarization or. If you are being presented with these instructions, you are being asked to examine original documents and complete form i9 requirements for a new uni employee. The i9 form must be completed on your first day of employment. Citizenship and immigration services is hosting a series of interactive, educational webinars about the form i9 and is specifically inviting notaries to listen in and ask questions. The instructions must be available, either in paper or electronically. Employers will be allowed to continue using the 20 form until jan. If you choose to correct the existing form i9, line out the incorrect portions, enter the correct information, and initial and date the correction.
After that date, all employers must be using the new version. Until then, employers may continue to use the version of the form i9 dated 030820 n or the new version. The instructions must be available, either in paper or electronically, during completion of this form. If you discover a mistake on form i 9, correct the existing form. Please note that if someone else fills out form i 9 on your behalf, they must carry out full form i 9 responsibilities. Until further notice, employers should continue using form i9, employment eligibility verification. Citizenship and immigration services uscis invited you to participate in a stakeholder teleconference on tuesday, january 31, 2017 from 2. Revised form i9, employment eligibility verification u. Notary is free to determine the fee for providing the service of signing the i9 form. I9 authorized agent information travel nurse agency. Read all instructions carefully before completing this form. Use form i9 to verify the identity and employment authorization of individuals hired for. Complete section 1 of the i9 form including signature and date in ink.
This form is required for both citizens and noncitizens. Citizenship and immigration services form i 9 1114 2016 n page 1 of 3 start here. The employee signature on this form can be notarized with a florida loose certificate attached. Acess to a national network of mobile notaries trained on completing form i9 access to national i9 agent centers. Uscis hosts i 9 webinars for notaries by michael lewis on february 03, 2016 in notary news u. Jul 30, 2009 employers may designate someone to fill out forms i 9 for you, such as a personnel officer, foreman, agent or anyone else acting in your interest, such as a notary public. Use form i 9 to verify the identity and employment authorization of individuals hired for employment in the united states. You will not notarize the document or provide any notary paperwork. Notaries asked to assist in the completion of form i9, employment eligibility and verification, beware. The former version, which has a date of 030820 n may be used until 1212017. I 9 remote delivers the most flexible solution for authorized agents to complete section 2.
Citizenship and immigration services department announced that the form i9 was revised effective 11142016. We are not lawyers, and dont give legal advice, so always check with your own attorneys, advisors, or document recipients if you have unanswered questions about notarization or digitally notarized documents. Citizenship and immigration services uscis form i 9 omb no. Apr 08, 2020 employers must complete form i 9 to document their verification of the identity and employment authorization of each new employee both citizen and noncitizen hired to work in the united states. Employers can use this revised version or continue using form i 9 with a revision date of 111416 n through sept. If you attempt to pay, deceive, influence or threaten a notary to commit or assist in an unlawful act, you may face felony charges of attempting to bribe crs 188302 or. Employment eligibility verification department of homeland security u.
Citizenship and immigration services uscis verifies the identity and employment eligibility for employees hired in the u. This can result in severe penalties against the notary. Employers must retain completed forms i9 for three 3 years after the date of hire or one 1 year after the date employment ends, whichever is later. If you are a notary, place the notary seal on the remote hire notice form or attach a notary certificate. Employers cannot specify which documents they will accept from an employee. Dhs form i9, employment eligibility verification also the m274 manual which provides additional information about the i9. The instructions must be available during completion of this form. Campus form i9 completion utilizing a notary public. Acess to a national network of mobile notaries trained on completing form i 9 access to national i 9 agent centers.
I9 authorized agent information tailored healthcare staffing. If you are being presented with these instructions, you are being asked to examine original documents and complete form i 9 requirements for a new uni employee. Form i9 employee id verification agent notary colorado springs. When acting as an authorized representative for the employer, to perform id verification, the notary should not provide a notary seal on form i9, nor use the title of notary public warning 1. However, it is permissible for a notary public who is an employee of a business to assist that business in filling out the form as long as that work is not performed in the employees capacity as a notary public, and as long as the employee does not place their notary seal on the document. Please note that if someone else fills out form i9 on your behalf, they must carry out full form i. I 9, employment eligibility verification as of jan. A blank form i9 may be reproduced, provided both sides are copied. If you choose to correct the existing form i 9, line out the incorrect portions, enter the correct information, and initial and date the correction. You should begin using this updated form as of jan. Read instructions carefully before completing this form. This form is to be certified by the employer or authorized representative.
Employers must continue following existing storage and retention. There is no need to ask your current employees to complete another. Employers must complete section 3 when updating andor reverifying form i9. The designated representative can be a notary public find a notary, or you can call the human resources service center to locate another university or school in. As part of the process, the employee must present documents verifying his or her. Citizenship and immigration services form i9 11142016 n page 1 of 3 start here. Employers may designate someone to fill out forms i9 for you, such as a personnel officer, foreman, agent or anyone else acting in your interest, such as a notary public. Do remote employees need to notarize their form i9. This form is required to verify the identity and employment authorization of each new employee. Employers must reverify employment authorization of their employees on or before the work authorization expiration date recorded in section 1 if any. Notarial language for authorized duty or signer must choose. Uscis hosts i9 webinars for notaries by michael lewis on february 03, 2016 in notary news u. I9 remote delivers the most flexible solution for authorized agents to complete section 2. Review the list of acceptable documents included with the i9 and photocopy the ones you wish to use with the notarization form below do not fill out this form.
Use form i9 to verify the identity and employment authorization of individuals hired for employment in the united states. Colorado notaries may not notarize a document that they have signed, or where they are named individually, as a party to the transaction. It is kept on file with the employer for three years after its initial completion or for one year after employment terminates, whichever is longer. Revised form i9, employment eligibility verification uscis. The texas secretary of states office has updated the notary faq on its website to clarify that while texas notaries may not notarize i9 forms, a notary who is an employee of a business may assist that business in filling out an i9 form as long as the work is not performed in the employees capacity as a notary public and the employee does. Fbi identity history summary background check see instrucations here. Campus form i9 completion utilizing a notary public, per federal regulations, the form i9 section 1 must be completed on or before the employees. Instructions for notary completion of the i9 the i9 form, issued by the u. Form i9 instructions for remote workers carnegie mellon university. Hopefully the revised form i9 will be available in may. To meet the requirements of the law, employers are required to complete employment eligibility verification forms form i9 for all employees, including u. Note that anyone else who completes form i9 on your behalf must carry out full.
Authorized representative instructions to complete form i9. We at notarize pride ourselves on providing helpful resources to help demystify notarization. Does this mean that a notary public who is not an attorney cannot prepare a deed, mortgage, or other land conveyance. Since the i9 form does not require notarization, you must never use your notary stamp and seal on the i9 form under any circumstance. You may of course offer your services at no charge. The employee must complete section 1 of the form i9 prior to your completing section 2. A notary public may assist you for a reasonable fee. Citizenship and immigration services expires 0331 2016 read all instructions carefully before completing this form. The department has been asked whether a notary public may complete section 2 of the federal i9 employment eligibility verification forms. Instructions for employment eligibility verification uscis form i 9 department of homeland security omb no. Notaries must know their state notary laws regarding all aspects of their notary commission, and this includes fees.
Frequently, a person who is a secretary to a lawyer and is a notary public will type various papers connected. A copy of the i9 form is enclosed with this letter. Therefore, notaries should not notarize an i 9 form. Employers must use only the new version of the form i9 dated 11142016 n by january 22, 2017. No conflict of interest proper notarial block thorough journal entry recording of the notarization session if performed remotely record document.
The i9 form, issued by the us citizenship and immigration services uscis verifies the identity and. The updated form includes changes that should make using both the paper and electronic versions more intuitive and easier to use. Instructions for employment eligibility verification uscis form i9 department of homeland security omb no. Recording of the notarization session if performed remotely. Instructions for the authorized agent regarding form i9. The purpose of this form is to document that each new employee both citizen and noncitizen hired after november 6, 1986, is authorized to work in the united states. The updated form replaces a form that was issued in 20 and expired on march 31, 2016. Note that it will still be a two page document but there are some formatting changes which uscis hopes will make the form easier to complete.
Form i9 processing instructions if you are a new employee and your employer has suggested taking your form i9 to a notary, to complete section 2, we can assist you. If you discover a mistake on form i9, correct the existing form. Form i 9 employee id verification agent form i 9 authorized agent for employer. Since the i 9 form does not require notarization, you must never use your notary stamp and seal on the i 9 form under any circumstance. Employers must continue following existing storage and retention rules for any previously completed form i9. This new version contains minor changes to the form and its instructions. Instructions for notarized i9 form whitman college. Nov 14, 2016 employers must use only the new version of the form i9 dated 11142016 n by january 22, 2017. The updated form replaces a version that was issued in 2016. Mar 31, 2016 hopefully the revised form i9 will be available in may. Sep 22, 2016 form i 9 processing instructions if you are a new employee and your employer has suggested taking your form i 9 to a notary, to complete section 2, we can assist you. Dhs form i 9, employment eligibility verification also the m274 manual which provides additional information about the i 9. Form i9 employee id verification agent notary colorado.
Form i9 processing instructions notary colorado springs. This date is found on the lower left hand corner of the form. Employers must become familiar with the new form i9 and transition to its exclusive use by sept. Personal appearance personally known or satisfactory id comprehension, intent and free will you.
Therefore, notaries should not notarize an i9 form. Among the changes in the new form i9, section 1 asks for other last names used rather than other names used. Employers must retain completed forms i 9 for three 3 years after the date of hire or one 1 year after the date employment ends, whichever is later. The person presenting the i9 form to you is a prospective employee of health carousel, llc. Employers can use this revised version or continue using form i9 with a revision date of 111416 n through sept. A blank form i 9 may be reproduced, provided both sides are copied. Employers must complete form i9 to document their verification of the identity and employment authorization of each new employee both citizen and noncitizen hired to work in the united states. Form i9 is the employment eligibility verification which employers are required to complete. Exclusive use of the updated form is expected by sept.
Completing form i9 informs employers that they may designate andor contract with someone to fill out the employer portion of the form as an authorized representative of the employer. The instructions must be available, either in paper. Handbook for employers guidance for completing form i9. Citizenship and immigration services uscis, verifies the identity and employment eligibility for employees hired in the u. Employees who work with i9 forms and hold a ca notary. Citizenship and immigration services expires 03312016 read all instructions carefully before completing this form. There is no need to ask your current employees to complete. You must not charge more than the law allows for any notarization. The form is to be completed by both the employee and the employer or authorized representative. Citizenship and immigration services is hosting a series of interactive, educational webinars about the form i 9 and is specifically inviting notaries to listen in and ask questions.
The everify user manual can provide more guidance on. The instructions must be available to all employees completing this form. Uscis publishes revised form i9 to use for all new hires in. Uscis publishes revised form i9 to use for all new hires.
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